Meet CapExTrak
The most intuitive CapEx budgeting and spend-tracking tool for senior living.
Plan, approve, and track every capital dollar across your communities — budgeted or not — so nothing slips through the cracks and nothing gets double-spent.
The problem
Capital planning shouldn't live in a dozen spreadsheets.
Between renovations, equipment, vehicles, and emergency repairs, capital spending is some of the largest — and least visible — money a community moves. When it's tracked in scattered spreadsheets and email approvals, projects get forgotten, budgets get blown, and non-budgeted purchases appear with no paper trail. CapExTrak brings it all into one place.
What CapExTrak does
Everything you need to stay on top of capital spend.
Easy budget creation
Build a capital budget for each community in minutes — line items, categories, and projected timing — without wrestling with spreadsheet formulas. Roll communities up for a portfolio view.
Approvals tracking
Route capital requests through the right approvers and see exactly where each one stands. Every approval is time-stamped and documented, so there's a clear audit trail for every dollar.
Purchase reminders
Automated reminders keep planned purchases moving on schedule — so seasonal projects, warranty windows, and vendor timelines don't get missed, and nothing gets bought twice.
Deferral capabilities
Need to push a project to next quarter or next year? Defer it in a click — CapExTrak reforecasts your plan and keeps the history, so leadership always sees the real, current picture.
Budgeted spend
Track planned capital projects against budget in real time. See what's committed, what's spent, and what's remaining — by project, community, or the whole portfolio.
Non-budgeted spend
Emergencies and surprises happen. CapExTrak captures unplanned capital purchases the moment they occur, so off-budget spending is documented, approved, and visible — never a year-end surprise.
One platform for both sides of the capital budget — so communities stay on top of every capital dollar, planned or not.
Built for every level
Clarity for the whole capital-planning team.
Ownership & regional teams
A portfolio-wide view of capital commitments and spend, with the documentation to back every decision.
Executive directors
Own your community's capital plan, route approvals quickly, and never lose track of a planned purchase.
Finance & accounting
Accurate, auditable capital records with a clear trail from request to approval to spend and reforecast.
How it works
From plan to purchase, all in one flow.
Create the budget
Build each community's capital budget by line item and timing.
Route approvals
Send requests to the right approvers and track status in real time.
Track & remind
Log purchases against budget with automated reminders so nothing is missed.
Defer & report
Reforecast deferred projects in a click and report on the true picture.
CapExTrak
Take control of your capital spending.
See how CapExTrak makes capital budgeting and spend tracking effortless for senior living and skilled nursing operators.